This post is to give you tips and things to remember when planning an outdoor party or event. This is not an all purpose "How To" article, it's about some things I haven't seen mentioned on other articles, but may lead to a much better event and prevent major headaches. 1. WEATHER is hard to predict anywhere, and here in Chester County Pennsylvania the weather reports seem like a waste of time because they seem to be wrong half the time. Don't hope for the best. You must plan for rain, super hot weather, heavy wind, cold, etc. Don't pick a location unless you have plenty of shelter available if you need it. Super hot weather and blazing sun can be a real party spoiler, so have lots of cold water and lots of shade for EVERYONE ready to go. Make sure all your hired entertainers are in full shade because it's not nice to stick them out in the full sun and because they won't be at their best if they are uncomfortable. For heavy wind, have plenty of tape ready so you can tape down tablecloths, signs, etc. Have rope, tent stakes and weights ready to make sure games and tents, etc don't fly away. Flying EZUp tents are dangerous and get broken - ALWAYS stake them down. 2. ENTERTAINERS and Suppliers have requirements to do their job. Make sure you know what they are and have it ready before the event starts. Don't wait till the entertainers show up - you'll be busy, you may be hard to find, you'll waste your time and theirs, and it annoys the entertainers. They will need shade, they may need tables and chairs, they may need a level mud free area, and they may need lots of electricity nearby. Electricity for a band should be close by, reliable, have plenty of it, don't make guests trip over extension cords if you can help it. Know where the outlets are in advance - don't wait till your caterers, entertainers, equipment suppliers, etc show up and then look around for outlets, wasting time. If you have multiple suppliers that need electric, or have a moonbounce company with multiple inflatables, you will need a lot of power and many separate outlets on separate fuses. Not all outlets have enough amps to power bounces and other big stuff, especially if more than one thing is plugged in to the same circuit. If you don't have enough power, fuses will blow and be a major problem - it happens all the time. Have generators if needed, but keep in mind their placement because they tend to be very loud. I can't tell you how many times I go to an event or party and they are not ready with electricity, etc. FOOD: Don't forget about vegetarians. There are a lot of us, it's its very likely they will be at your event. So LABEL all food items, so people know whats in it - it's hard to tell by looking. Don't make people guess if ham, bacon bits, and chicken stock is in the food. Oh, and if you are planning a birthday party, company picnic, private party, block party, festival or event in or around the Chester County PA (West Chester PA and areas within a 30 minute drive)area and want magicians, balloon twisters, face painters or caricature artists, or need party ideas, please visit my website - I do all of those things myself!. Thank you.
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