Very evident from the recent scenario, that business of all sizes embraces remote staff. 

Due to the short turnaround time, task effectiveness, quality control processes, and scalable model the virtual staff tends to remain the most preferred help for business. 

They understand the importance of urgency and deadlines while serving businesses. In short, the remote staff is more engaged and committed in comparison to the in-house team.  

Nevertheless, you still need to ensure that employees are focused, productive, and collaborative with the environment.  

Say what? 


 

Yes! If you are working in collaboration with a virtual assistant company, you are likely to depend on them for a variety of things such as data security, consideration of deadline, honesty, and quality of work.  

In this case, it is good to monitor the virtual staff’s project activities as you move ahead with them. These project activities are often associated as virtual assistant services. Following ways, you can simply the monitoring process and work closely with your virtual team: 

1. First, you should have an answer to a few questions based on how the virtual staff monitoring system is going to benefit you. Is it going to help with employee productivity, track the progress, keep a strict note of turnaround time?  

Once you have an answer to these questions, you will be able to decide the software, products, and policies needed.  

2. Secondly, create targets for the virtual staff based on task difficulty and nature. After setting daily or weekly goals, the virtual staff will automatically get a boost for performance and productivity enhancement.  

The benchmark/targets will act as a standard that the virtual staff will try to meet every time. The stricter is an employee monitoring system, the more are the chances for employees to adhere to the targets. 

Additional tip: Set up the tasks with deadlines. Once the workers start taking ownership of their responsibilities and know about their progress, the attitude is likely to become positive and emphasize on completing the job on time.  

3.  Thirdly, organize competitions to check the efficiency and productivity of employees. It is also one way to monitor the performance and productivity of the virtual staff. One that shows up highest efficiency and productivity are awarded with an incentive as a reward.  

In the end, you can identify the efficiency of your virtual staff while giving them freedom and flexibility of workload. 

4. Fourthly, keep it transparent. Let your virtual team know about the benefits of the monitoring system. It will help the virtual team become more accountable and learning that the top performers will get recognized; they will co-operate more and not take it otherwise.  

5. Lastly, if you are still not happy with the productivity of the remote staff, try employee monitoring software for real insights.  

Software like ActiveCollab, Hubstaff, Pivotal Tracker, and TimeDoctor can fit within the system of your virtual staff and take screenshots within every five minutes. This way, you can view the complete history of your employee’s working. In the end, it will provide you with virtual staff’s net hours of working.  

Bottom Line 

Always remember that remote workers need to be tracked if you wish to see the consistently good performance because they perform well when they know that they are being monitored. And since checking personally in every few minutes is difficult, better keep your virtual staff engaged with the points mentioned above. Additionally, ask your virtual assistant company how they can help you setting up a monitoring system. Well managed and established companies have these types of ecosystem and can help you with monitoring and tracking.  

Author: Madhur Kogta ( Content Writer at Fusion Business Solutions )