Most Important Factors to Consider When Printing Statements
Printing customer statements is essential to receiving payment for products or services rendered. Each statement should include pertinent information about the client, your company and the goods/services provided. All statements should be consistently generated on a monthly basis.
How to Generate a Statement
Statements are generated once per month so it is important to choose your statement billing date. Statement cycles are usually each 25-30 days. Be sure to mail your statements the same day they are printed. The following information should be included on all your printed statements.
Your Companies Information Statements should include all your pertinent company information such as:
- Your Companies Name
- Address
- Phone Number
- Fax Number
- Contact Information
- Logo
Customer Account Number All customers should have an account number. This makes it easy to reference their account if your client has a question about their statement.
Customer Information All customer information should be included on the statement such as:
- Customers Address
- Phone Number
- Tax ID Number
- Contact Information
Statement Date Your statement should always include the date it was generated.
Due Date You must include a due date on your statements. The due date will alert your customer to the date the statement is due.
Description of Goods/Services Giving an accurate itemized description of the good and service provided will let the customer know exactly what they are paying for.
Total Amount Due A clear indication of the total amount due leaves nothing to question. Show previous payments made toward the total amount due.